Virtual Retreat Producer
You lead. I'll handle everything else.
Full retreat planning and coordination for coaches, mastermind hosts, and wellness leaders — so you can walk into your retreat ready to lead, not manage logistics.
You've been dreaming about this retreat for months. You know exactly what you want your people to feel when it's over. What you don't want is to spend the next three months buried in vendor emails, building run sheets, and managing details you never signed up for.
That's where I come in.
I plan and coordinate every moving piece of your retreat — from venue research and vendor management to attendee communications and a complete run-of-show — so that by the time retreat day arrives, everything is handled and you can just show up and lead.
A five-day retreat with two travel days requires roughly 120 hours of behind-the-scenes coordination. Those are 120 hours you didn't have to spend.
I’ve been planning events since 2007 and received my certificate from The International School of Hospitality in Conference and Event Planning in 2013. I spent 8 years planning 10+ events per year for YPO Park City. I’ve done corporate incentive trips for Lucid Software and Colliers International. And a luxury retreat that had so many moving pieces, attendees had no idea anything was happening behind the scenes, because it all ran seamlessly.
TIER 1 — THE BLUEPRINT
Planning Only:
Best for: Hosts who have a team or assistant who can handle day-of execution.
I take care of all the planning — you (or your team) take it from there.
Includes:
Kickoff strategy session to align on vision, format, and goals
Venue research and booking coordination
Vendor sourcing, communication, and contract tracking (catering, AV, activities, transportation, facilitators)
Budget template and ongoing tracking
Complete run-of-show and event timeline
Attendee communication templates — confirmations, pre-retreat info, day-of instructions, packing lists
RSVP tracking, waivers, and special needs coordination
Weekly 30-minute check-ins throughout the planning period
Final handoff package and debrief call so your team knows exactly what to do
Investment: $1,800- $2,800
TIER 2 — THE SETUP SUPPORT
Planning + Virtual Setup Day
Best for: Hosts who have capable people around them, but still end up fielding every vendor call themselves. This stops that.
Everything in The Blueprint, plus:
I'm your virtual command center on setup day
I manage vendor arrivals, timing, and real-time troubleshooting — you're not fielding a single logistics call
I serve as the point of contact for all behind-the-scenes coordination so you can focus on preparing to lead
You walk into retreat day with zero loose ends
Investment: $2,800 – $3,500
TIER 3 — THE FULL HANDOFF
Planning + On-Site Partner
Best for: Hosts who want true done-for-you — someone physically present so you're 100% free.
Everything in The Blueprint, plus:
I source, vet, and manage a local on-site coordinator for the duration of your retreat
Full briefing, run-sheet, and day-of instructions for your coordinator — they're an extension of me, on the ground
I remain virtually available throughout the retreat for any decisions or adjustments
Post-event wrap report and debrief
Investment: $4,500 – $10,000
(On-site coordinator cost quoted separately based on location and retreat length.)
Scope and pricing vary based on retreat length, number of attendees, and vendor complexity. We'll discuss on our discovery call..
WHO THIS IS FOR
This is a good fit if you are:
A coach or mastermind host running a client retreat once or twice a year
A wellness leader, speaker, or author hosting an intimate signature event
A founder-led community creating a meaningful experience for your people
Someone who knows what they want the retreat to feel like — and needs a steady, experienced partner to make it happen
I take on a limited number of retreat engagements each year so I can give each one the attention it deserves. If you have a retreat on the horizon, let's talk soon.
Not sure which option is right for you? That's what the discovery call is for.
““Working with Michelle was a game changer for our retreat.
Over four months, she helped us design and execute a luxury hunting retreat for 35+ YPO members. From coordinating airfare from Los Angeles to Provo and arranging transportation to our Utah lodge, to managing on-site logistics and timelines with the lodge. She handled every detail seamlessly. She thoughtfully created an elevated experience for both hunters and non-hunters, ensuring everyone felt included. We chose to do a mixed forum in RV’s while we transitioned to Aspen. When an RV arrived two hours late, she managed the issue behind the scenes and kept everything moving smoothly. Even with the bump in the road the group loved the experience and handled it with ease.
In Aspen, she curated a true five-star experience — from hotel arrival and standout dinners to electric bike rides to an iconic bar and a memorable Kemo Sabe hat experience. She ensured departures were seamless as well.
The retreat earned a 9 out of 10 rating, and much of that success is thanks to Michelle’s organization, calm leadership, and ability to deliver a high-touch, unforgettable experience.”
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