Virtual Retreat Producer

You lead. I'll handle everything else.

Full retreat planning and coordination for coaches, mastermind hosts, and wellness leaders — so you can walk into your retreat ready to lead, not manage logistics.

You've been dreaming about this retreat for months. You know exactly what you want your people to feel when it's over. What you don't want is to spend the next three months buried in vendor emails, building run sheets, and managing details you never signed up for.

That's where I come in.

I plan and coordinate every moving piece of your retreat — from venue research and vendor management to attendee communications and a complete run-of-show — so that by the time retreat day arrives, everything is handled and you can just show up and lead.

A five-day retreat with two travel days requires roughly 120 hours of behind-the-scenes coordination. Those are 120 hours you didn't have to spend.

I’ve been planning events since 2007 and received my certificate from The International School of Hospitality in Conference and Event Planning in 2013. I spent 8 years planning 10+ events per year for YPO Park City. I’ve done corporate incentive trips for Lucid Software and Colliers International. And a luxury retreat that had so many moving pieces, attendees had no idea anything was happening behind the scenes, because it all ran seamlessly.

TIER 1 — THE BLUEPRINT

Planning Only: Best for: hosts who have a team or assistant who can handle day-of execution.

I take care of all the planning — you (or your team) take it from there.

Includes:

• Kickoff strategy session to align on vision, format, and goals

• Venue research and booking coordination

• Vendor sourcing, communication, and contract tracking (catering, AV, activities, transportation, facilitators)

• Budget template and ongoing tracking

• Complete run-of-show and event timeline

• Attendee communication templates — confirmations, pre-retreat info, day-of instructions, packing lists

• RSVP tracking, waivers, and special needs coordination

• Weekly 30-minute check-ins throughout the planning period

• Final handoff package and debrief call so your team knows exactly what to do

Investment: $1,800- $2,800

TIER 2 — THE SETUP SUPPORT

Planning + Virtual Setup Day

Best for: hosts who want to be completely free on setup day — no vendor calls, no last-minute coordination.

Everything in The Blueprint, plus:

• I'm your virtual command center on setup day

• I manage vendor arrivals, timing, and real-time troubleshooting — you're not fielding a single logistics call

• I serve as the point of contact for all behind-the-scenes coordination so you can focus on preparing to lead

• You walk into retreat day with zero loose ends

Investment: $2,800 – $3,500

TIER 3 — THE FULL HANDOFF

Planning + On-Site Partner

Best for: hosts who want true done-for-you — someone physically present so you're 100% free.

Everything in The Blueprint, plus:

• I source, vet, and manage a local on-site coordinator for the duration of your retreat

• Full briefing, run-sheet, and day-of instructions for your coordinator — they're an extension of me, on the ground

• I remain virtually available throughout the retreat for any decisions or adjustments

• Post-event wrap report and debrief

Investment: $4,500 – $6,500

(On-site coordinator cost quoted separately based on location and retreat length.)

Scope and pricing vary based on retreat length, number of attendees, and vendor complexity. We'll discuss on our discovery call..

WHO THIS IS FOR

This is a good fit if you are:

• A coach or mastermind host running a client retreat once or twice a year

• A wellness leader, speaker, or author hosting an intimate signature event

• A founder-led community creating a meaningful experience for your people

• Someone who knows what they want the retreat to feel like — and needs a steady, experienced partner to make it happen

I take on a limited number of retreat engagements each year so I can give each one the attention it deserves. If you have a retreat on the horizon, let's talk soon.

Not sure which option is right for you? That's what the discovery call is for.